Organise your Office for Outstanding Results

This month we’ve been guiding our members to overhaul their offices for success. When you organise your work environment, you optimise your surroundings for productivity and increase your ability to work effectively. stunning office 2[1]

The actions you take today to organise your office will also save you considerable amounts of time, money and energy.

A disorganised office costs more to run. Supplies, tools and equipment go missing because nothing is organised or put away properly. Those things have to be replaced to get the job done, and twice as much money has been spent in the end. Plus, you spend valuable time searching for missing items, files or paperwork.

In fact, some studies have revealed that the average business owner spends nearly four weeks each year navigating through messy or cluttered desks, looking for lost information. Does that sound like productive time to you?

In our online course, ‘Milking It’ we cover:

  • The psychological impacts of a clean and organized workspace
  • The financial benefits of an organized workspace
  • How to audit your work environment
  • How to implement small changes in your office that will increase productivity
  • Making sure that your office is equipped with productivity tools

If I haven’t convinced you yet, read these benefits of taking the time to create an organized and well-structured office.

  • Better communication. An organised office environment encourages better internal communication. With a central area for staff communication, it is easier to share sales news, track targets, and plan and monitor projects.
  • A manageable budget. Organised spaces will allow you to quickly see what you have, what you need, and when you might need more. This supports the creation and sustaining of budgets, especially for supplies and equipment.
  • Increased work ethic and morale. When you and your staff take care of your surroundings, it makes the workplace a more pleasant place. Taking care shows that you value your work and the people who work for you.
  • Better time management. Simply put, you spend less time looking for things and more time actually working. An organized office will complement and support your time management strategies.

Stay tuned for some office organizing tips.

How to Create a Vision for Your Business

Are you ready to start turning your ideas / passion into money?

Whether or not you have your business up and running yet it’s critical you begin to visualise an existing business and see yourself running a successful enterprise. When I’m faced with challenges in my business, it’s my vision that keeps me going. When I look at the inspiring vision I set when I started my company, all complications fade and I’m motivated to push through and carry on.

Every major company in the world has a vision or mission statement – a broad, futuristic idea of what their company will achieve and look like in the future. Our five-step process helps you get there, but you need to know where “there” is first.

So, let’s take a look at what a vision statement is, and why it’s important for you to create one for your business.

A vision statement is a broad, inspiring image of the future state a business aspires to reach. It describes without specifying how aspirations will be achieved, or when. It’s ambitious and forward-thinking. It’s not about where the organization is now… it’s about what the organization will be, or aspires to be.

A vision statement needs to:

  • describe aspirations and intent
  • be inspirational for your future staff and customers
  • project a compelling story • paint a clear picture
  • use engaging and descriptive language
  • be realistic
  • align with your company’s values

The vision statement will also provide a clear criteria or measuring stick for decision-making. When making tough choices, ask “Does this support the vision statement?” If major initiatives don’t support the overall business vision, chances are they aren’t worth the investment of time and money.

If your business doesn’t have a vision statement, it needs one. If you already have one, then take this opportunity to strengthen it or make sure it’s aligned with the current dream you have for yourself and your company.

Your vision statement – once created, agreed to and perfected – should remain consistent and unchanged for several years.

Your staff need a strong, clear vision statement just as much as you do. When creating a vision statement, keep this in mind. The vision will need to be something that your staff can embrace, get excited about and that will motivate, inspire and build morale.

How will you communicate your vision to your employees once you’ve created it? How can you inspire them to nurture and support your vision on a daily basis, and in everything they do? How can you empower and motivate them to take ownership of the company’s future and their stake in it?

Let’s start creating your unique vision statement.

1. Start by looking at your strengths and weaknesses from the perspective of everyone who does business with you.

Think about strengths and weaknesses from the perspective of customers, staff, management, vendors or suppliers and owners.

For example, what would your customers say about your customer service standards? Would this area be considered a strength or a weakness? What would your staff say, or what would you want them to say about training and professional development opportunities? What do you think about your income and overall financial growth? Use this chart as a guide:

Strengths Weaknesses Customers Customer service Product or service availability and quality Business location Business image Staff Training Salary Professional development Benefits Quality of work environment Management Training Benefits Staff skills Vendors / Suppliers Product or service quality Owner (You) Income Business image Salary

2. Analyze your observations, and remember that your weaknesses represent great opportunities for change and improvement, while your strengths need to be nurtured and developed.

Take a look at what you’ve written and answer the following questions on your pad of paper:

  • What does the overall picture look like?
  • How does the overall picture align with the dream you have for your business?
  • What great achievements and qualities exist in the strengths section? (List 10)
  • What opportunities exist in the weaknesses section? (List 10)

3. Now that you’ve assessed where your business stands today, where do you want it to be? What opportunities exist?

Here you will take the strengths and opportunities you identified in step one, the analysis you completed in step two and start describing them in words. Use the chart below as your guide. Write three sentences that describe the future state of your business.

3. What opportunities and aspirations are the highest priorities for you and your business?

Take the sentences you created above and list them in order of importance to you. You may have to do this several times before you feel the order is accurate. Then combine duplicate sentences or ones that describe similar things. Once you’ve finished your list, take the top three to five sentences and combine them into a cohesive paragraph.

4. Refine your statements so that they’re broad, future-oriented and use words that reflect your values, priorities and dreams.

You need to refine your statement so it’s smooth, clear and easy to understand. Here’s a checklist to use when reviewing the words you’ve written:

  • is it inspirational for your staff and customers?
  • does it project a compelling image? • does it paint a clear picture?
  • have you used engaging and descriptive language?
  • is it realistic? • does it align with your company’s values?

TIP: You can use phrases like:

A leader in… Support the development of… Offer opportunities to… Continually create… Build on… Inspire… Develop… Facilitate… Achieve… Deliver… Bring together…

5. Include your staff in the vision creation process and ask them for feedback.

Do they understand the vision? Do they support it? Does it inspire them? Can they find meaning in their work based on it? Incorporate their feedback where possible and relevant.

6. Put your vision statement where everyone can see it – your staff, management, customers and vendors.

Once you’ve created your vision statement, share it with the world. Your vision is something you’ve committed to, and it lets everyone know where your company is heading. It allows them to see where you want to go, and gives them the opportunity to help you get there.

Now, do you have everything you need to start working towards your vision?

In the Momentum Business Academy e-learning program, we will show you how to work through a comprehensive goal-setting process that will act as the roadmap for achieving your vision. You’ll also review, in depth, the five-step process which is the strategy that you’ll use to achieve your goals, and in turn, the vision you’ve created. Find out more here: www.momentumbusinessacademy.com

It’s as Easy as a Cup of Tea

Welcome to week two of our 2014 Milking it blog. As we said last week, February is the new January (who wants to change the world when they’re on holiday?) so now the kids are back at school, we’re getting down into the business of making this the greatest year of your life, business and home. This week is about your goals: seeing it, feeling it, connecting to it.

Getting the foundations right will ensure that the rest of the year flows. This week, it’s important to carve out some time to look at your 2014 goals (see the last blog) and create a compelling vision for each goal.

Why a vision? A picture tells a thousand words. It’s more efficient to have a picture of what you want than a long essay detailing the kind of house you want. Your mind naturally brings up an image when you think of any outcome you want. So by choosing those images you’re influencing that process. We all need a picture of the end result we’re striving for. When you’re cooking a meal, you start with the end result – an image of the dessert or the special meal we’re creating. You’re in the process now of planning out your life, your business, and your home in detail so you get what you want. You are a whole-brained person. You’re not just a left-brained person. You have emotion, colour, shapes, etc in your mind so you need to engage that thinking. We’re using images to engage our subconscious. The subconscious mind is the driver or the horse that gets us places. How many of us are on auto pilot?

We suddenly arrive at a destination and we don’t remember how we got there? We just get there. That’s our subconscious just driving us. We tie our shoelaces without thinking. The subconscious mind is like our internal GPS system. By feeding it the images we want, ideas will show up, people will show up. It’s all part of the neural conditioning in the brain. So by having a vision of what your heart desires this year, you’ll start to create new neural pathways which will lead to deeper insights and a journey that is aligned with your desires.

Having a vision board engages your reticular activating system – that part of your mind that obediently recalls what you want it to recall at any point in time. For example, you might be looking to buy a new pair of runners, and you decide the brand you want. Suddenly you see those runners everywhere. Yesterday you didn’t notice them, but today you start seeing them everywhere. That’s the reticular activating system at work. Like a periscope popping out from the submarine, it scans the environment and notices the things that are important to us. It’s a survival technique.

So this week, if you can find time to sit and have a coffee, then that’s your moment to create your vision board. Stick figures will do. Magazine clippings, photos, anything that reflects closely the outcome of your goals. Just make sure they are symbols. We’re not looking for perfection here, just progress.

This step in the Milking it journey will get you out of the dangerous world of negatives which is so common in our every day vernacular. We so commonly use negatives to describe what we want: ‘stress-free’, ‘debt-free’, ‘lose weight’, ‘injury-free’, ‘pain-less’ etc, etc. Remember that our brain doesn’t process the negative part of those phrases, only the key words. So those phrases would simply translate as ‘stress, debt, weight, injury, pain’. I think we’re all happy to move out of that world!

Your vision board is putting things out there that are right for you and everyone else.

There’s just one rule this week – it’s got to feel good. You’ve got to feel AHHH yeah! This is possible for me! I really want this! Yeah! You don’t want to feel like ‘this’ll never happen’, or ‘this is way too hard’. We want to look at the board and FEEL great.

When you’ve finished your board, just run it through what I call ‘The Believability Test’ – if you don’t think it’s possible for you, don’t put it up there. Just put the stuff there that you believe is possible for you. Then as those things happen, you can add to it and improve on it.

It’s so refreshing to embrace a genuinely new start to the year. We have a ton of resources in our membership area to help you with this exercise:

  • A workbook, five videos from me explaining the process
  • An hour long MP3 interview with world leading vision board expert Barbara Pellegrino (that was so much fun)
  • A forum full of Milking it members who are all getting into it and having a great time.

If you haven’t signed up yet, we look forward to having you on board. What are you waiting for?

Brigitte, Angie & the DYRTM Team

The Female Entrepreneur – diligent, capable, resourceful, courageous, energetic, active, audacious, passionate, self assured, gutsy, enterprising, imaginative, plucky, industrious and opportunistic

Today’s female entrepreneur is described as diligent, capable, resourceful, courageous, energetic, active, audacious, passionate, self assured, gutsy, enterprising, imaginative, plucky, industrious and opportunistic. Despite all these words – and many words we didn’t list – overall she is courageous.

Woman have often found challenges in business, especially when up against men, they have not only the challenges of a career to contend with but trying to balance family and work and deal with many out there who feel a woman just isn’t as effective as a man in the entrepreneurial arena.

Thankfully thinking and times have changed, as a society we have come a long way and now women are being recognised and acknowledged for the work they do, and while there is still some need for *acceptance* the female entrepreneur’s courageous spirit is shining through. Women have begun turning to the small business/solo-professional field to become fully fledged entrepreneurs in their own right.

Women are no longer accepting of the *status-quo* they are up to the challenge of creating their OWN business dreams. They have the faith they need and trust in their own abilities to push against the tide and head off into those *uncharted waters*. It is this courageous spirit that allows her to open doors, close doors that don’t work for her and to develop new business skills. The female entrepreneur of today sets herself challenging goals, is willing to face anything and has an *onwards and upwards* plan to move ahead – from starting something new to completely re-inventing herself.

It’s her desire to succeed and the need to reach for her dreams that gives her the courage to achieve her goals.

As with anything the first step is the hardest, getting your business idea off the ground is daunting, but any feelings of anxiety or uncertainty can be conquered by that can-do courageous attitude. By believing in your goals, your morals and your skills you can achieve anything you set out to do. Stay true to yourself, stay motivated, set yourself goals and stick to them and seize any and all opportunities as they become available. This is the only way you can avoid any set-backs.

Today’s female entrepreneur doesn’t look back, she doesn’t pine over lost chances or missed opportunities she keeps to her goals, letting her heart and passion guide her. What doesn’t kill you makes you stronger are words she lives by.

If your courage has gone into hiding – now is the time to sit down and visualise your goals, where do you want to be? How can you get there? Set yourself on the path to achieving your goals do whatever you need to do, achieve whatever you need to achieve to live that entrepreneurial dream.

Do it not just for yourself, but for those women out there, the ones who are looking up to you and admiring you for what you have achieved – you can become the role model for the next generation of female entrepreneurs.

Getting Back into the Groove

Here in Australia we’ve all just dropped our kids off to their first day back at school for the New Year and I can hear the collective sigh of mums around the nation. No matter how many mixed emotions we all feel about saying goodbye to our kids at the school gate, let’s face it, school holidays can be exhausting.

A brief moment to stop and think about the year ahead is time well spent. As Brian Tracey said, ‘Every minute you spend in planning saves 10 minutes in execution; this gives you a 1000 percent Return on Energy”. Too right.

The good news is we’re back today at DYRTM and ready to help you unearth the new, improved 2014 version of YOU. Not that there was anything wrong with the 2013 version, but let’s face it, we can all do with some inspiration and momentum.

So this week, we’re taking the time to fine-tune our vision for the year ahead and we want to help you do the same. Why? It’s hard to hit a target that you can’t see. Getting an accurate vision of your target is very important!

Are there dreams that you don’t even want to think about because they’re way too exciting? What goals have you long given up on? Is this the year you’re finally going to start up that business? Or maybe there are business partnerships you have yearned for but not had the guts to approach? What about your health – is there a fitness goal that will stretch you out of your comfort zone (and help you shed the excesses of Christmas)? Maybe it’s time you transformed a space in your home so that it comes alive and helps you and your family make magic. And finally, maybe you just want to make some extra cash.

Whatever it is, this week I want you to decide on what it is and write it down. Start a fresh beautiful new journal on page 1 and start writing history. Yes, that’s right, you heard me: history. We’re going to walk through this year with you step by step and keep you accountable to make it happen.

You probably already know that 90% of New Years’ resolutions fail within the first 30 days. Well the good news is the first 30 days of 2014 are now over, so happily ditch those ‘resolutions’ you made on Jan 1. Now you’re ready to make your dreams a reality. We’re going to show you how to make them happen (because we’ve been helping people do this for a decade). There are plenty of techniques that we’ve learned and taught along the way and there’s a science behind getting what you want that we’re teaching our members.

Not sure where to start your thinking process? Click here and join our online program and we’ll show you how step by step.

 

Here’s to our success,

Brigitte & Angie & the team at DYRTM.

Milk Money – One of Your 12 Systems for Success

So long, 2013 financial year and hello to a brand new one! This week we’re making sure our clients have a simple system for success for the 2014 financial year. I want to share a few features of that with you today.

If you’re familiar with our online program Milking it, you’ll know that we like to make people’s lives easier and simpler with systems for success. And one of those systems we teach is a financial system, ‘Milk Money’. We bet that if you told all of your friends about it, they wouldn’t believe how simple and effective it actually is. Every household needs one and every business needs one. It’s neat, it’s simple and once you set it up, you just maintain it.

Join us now!

So, before I show you the four things about this simple system, let me ask you a question. What are you going to do differently this year? How are you going to make your 2014 financial year successful?

How about getting your own system in place? Your system should be made up of four things:

People, Processes, Rules and Tools.

Let me give you an example. Here’s how we helped our client Kate* set up her financial system. We helped Kate to make the complex simple. At the end of last financial year, she knew she couldn’t afford to have another year of chaos. Her family and her business depended on her success so she asked me to work with her to turn things around for the better.

Kate wanted to get her financial house in order and to make more money this year but she didn’t have a plan. Here’s the system we set up:

1. People:

The most important part of any system is the ‘people’ aspect. Who are the people in your financial system? With my client Kate, they were her family – her husband and three kids. In addition, she had a bookkeeper and an accountant. She also sought advice from her father so he was a stakeholder in her system. All those people were involved in Kate’s ‘system’ and they needed to understand her vision and goals.

Another important person in your ‘system’ is your accountability partner. You need someone to hold you accountable for your goals and actions. Kate hired me to hold her accountable to her goals. But for you, that could be a friend or someone you trust.

People have tendencies, attitudes, habits, behaviours and it’s always good to consider these factors when you go about making your plans. One interesting thing about your people is to observe their attitudes towards money. What do you believe is possible for you to achieve financially? Why? With Kate, we discovered that she had some limiting beliefs about money. Once she was aware of them, Kate was able to make some changes.

2. Processes:

Every successful outcome is the result of certain things happening in a certain order. If you want to lose weight, you could take every diet book in the library and distil the messages down to one equation: Ingest fewer calories and exert more energy. It’s no more complicated than that.

Join us now!

The same applies to your money. If you want to create wealth, all you have to do is increase your incomings & decrease your outgoings. It’s as simple as that.

It’s an equation.

But what we’ve learned with Kate and other clients is that people have a habit of making stuff complicated.

Here’s the process we take. It’s so simple:

Once I got Kate to really understand this very simple process, the rest was easy. Kate confessed she had actually never planned a financial year before. She was too busy trying to keep track of the ‘reality’ of her financial position.

In Milk Money, which is module 6 in our online program, we focus on money and we talk about money!

  • We talk about our attitudes to money.
  • We explore how limiting beliefs can hold you back.
  • We talk about our financial goals and we create clear plans.
  • We set up healthy financial habits.

Nothing grows in the dark. And sticking your head in the sand gets you nowhere.

When you set up your financial system for success, not only do you increase your money power, but you also increase your energy by reducing stress and thus improving health.

Join us now!

When you have a stable system for success, you will continue to create more and more wealth. In Module 12, we help you with the other part of your wealth plan: your business and how to make it more profitable. We teach you sales and marketing systems, social media, CRM, project management, people management, and all the turn key systems that will make your business efficient.

3. Rules:

No system can ever work without rules. You need to spell out the obvious to yourself and everyone else. Otherwise it all falls apart. Think about the kitchen: if you don’t stack the dishwasher at the end of the day, the dishes won’t be clean. Here are some rules we set up with Kate, to ensure her financial system kept running smoothly:

  • All invoices are to be sent off on a Thursday.
  • All bills are paid on a Monday.
  • Bank statements are reconciled on the last Friday of every month.
  • All tax related information gets filed in my Tax Project file as it comes in.
  • All small receipts go in the monthly envelope in my small receipts box as they come in.
  • I only keep 18 months worth of financial information in my primary office space and the rest is kept in an archive.

4. Tools:

The tools are what everyone commonly thinks of as a financial system. Now you know better – they’re just tools. Without the people, the processes and the rules, the tools are useless. Here are the tools Kate had at her disposal to make it all work:

  • A budget spreadsheet.
  • A cashflow calendar.
  • An online accounting software package called Quickbooks that she and her bookkeeper used to do her invoicing and key in her expenses.
  • A shoe box to hold her small receipts in month-by-month envelopes.
  • A folder to hold all her bank statements.

We’ve helped thousands of people all around the world get organised and save many thousands of dollars each year with our systems for success. Maybe it’s time we could help you?

Come and join us TODAY. Stop delaying it. We can’t wait to help you start Milking It in Life, Business and Home!

*Kate gave me permission to use her story, but her name was changed to protect her privacy.